Trade settlement can be filled in on the Trading tab when the listing’s status is Reserved. The status updates to Reserved after an offer has been accepted, or it can be changed manually on the Summary tab under Status.
Trade settlement is used to finalise the details needed for the deed of sale, the transfer tax calculation, and for reporting purposes. The trade settlement also checks that all information required by KVKL is present in the system. Often this means returning to the condition disclosure form if it has not been filled in thoroughly earlier.
It’s common that the housing company loan amount for an apartment has changed from what was previously entered for the listing. This must be corrected at the latest during the trade settlement. The Transaction method can also be changed at this stage (traditional / DIAS). In addition, buyers, sellers, and their ownership shares can be edited if they differ from what was recorded in the assignment agreement or the purchase offer.
Predicted trade date provides an estimate of upcoming transactions on reports.
Completed transaction date can be entered later once the deed signing time has been agreed or the sale has been completed. In a DIAS transaction, the system automatically updates the completed transaction date once the deed has been signed in DIAS. The completed transaction date is important because it is transferred to the transfer tax form, and it starts the 7‑day period set by the Tax Administration for submitting the transfer tax notification.
The commission information shown in the trade settlement is generated automatically from the assignment, and the commission amount is calculated based on the final sales price.
NOTE: Any free‑text entered in the assignment’s commission field does not update the commission information in the trade settlement.
You can use the trade settlement to define whether / how the commission is split, for example between other agents or brokerage firms, so that this information also appears in reports.
NOTE: The commission information in the trade settlement does not include any additional billable expenses, such as document or marketing fees. These must be added as separate commission lines on the invoice if they are not included in the assignment commission.
If the system gives an error on the trade settlement stating "The sum of the shares does not match the amount of the fee", this may be due to a rounding difference. A rounding difference can occur when commission amounts are filled in automatically and there are multiple recipients. In this case, we recommend verifying the total commission amount and, if necessary, setting the commission for one of the recipients to be €0.01 lower.
The information entered in the trade settlement will be cleared and reset if the listing status is changed to Commission terminated or if the listing is republished (status updates to For sale or Searching for tenant).