Activating Outlook Calendar Integration

Setting up the Outlook calendar integration requires an active Microsoft account. 

Once your company has enabled the calendar integration, an agent can activate the integration and define its settings and scope:

1. Open the calendar view by clicking the calendar icon in the top-right corner.
2. Click Activate the calendar integration.
3. A settings panel will open on the right, where you can sync (connect) your personal calendar with Linear’s calendar.
4. Select which events you enter in Linear you want to be synced to your personal calendar: Tasks, Meetings and/or Showings. We recommend enabling all event types so your Outlook calendar stays up to date.
5. By enabling Retroactive sync, all events you have added to Linear during the past 30 days (and selected above) will be synced to your personal calendar.
6. You can choose whether you also want to display events from your own (Outlook) calendar in Linear’s calendar (e.g., vacations or dentist appointments). Other users will not be able to see events from your connected calendar in Linear.
7. Choose whether you want to create a new calendar view for Linear events, so you can clearly separate them from your personal events in Outlook. This makes it easier to keep work and personal time separate. If you use an online booking calendar or want your colleagues to see your calendar events, we recommend leaving this option unchecked.
8. After selecting the options you want, click Sign in with Microsoft account.

Then follow Microsoft’s instructions in your browser and sign in to Microsoft Office (Outlook) using your email address and password. After signing in, approve the integration between Microsoft and the Linear calendar. If you have more than one Microsoft account, make sure you sign in with the account that matches your Linear user.

After you approve the integration, you should also see a pop-up message in Linear confirming that the integration has been set up.

NOTE: Calendar syncing will still take a few minutes. This means that old and new events will not update immediately from one calendar to the other. The delay only applies to the initial setup—going forward, you won’t see a similar delay when you add new events.

Once the calendars have synced, and if you selected Create a new calendar view for your Linear calendar (step 7 in the image above), you will see a new calendar in Outlook called Linear: [Your name]. Events created in Linear will only appear in Outlook if the Linear calendar is enabled (visible). To show the Linear calendar events, click the check mark in front of its name.

NOTE: If, when setting up the calendar integration, you enabled both Display events from the integrated calendar in the Linear calendar (step 6 in the image above) and Create a new calendar view for your Linear calendar (step 7 in the image above), it’s important that you create your personal calendar events (e.g., a doctor’s appointment) in your primary calendar (in the example image, "Kalenteri", which is above birthdays). If you add events in Outlook to the "Linear: Jarkko Toikkanen" calendar, they will not be saved to the calendar shown in Linear.