General information about Linear’s sanctions list check
Sanctions lists are updated continuously — some daily, some weekly. This means that a client may end up on a sanctions list even in the middle of an assignment. Our model ensures that the agent is immediately informed if a client becomes subject to sanctions or freezing measures during an ongoing assignment. Linear does not charge per‑client for these checks; instead, the fee is fixed and charged per listing, at €2 per active assignment per month.
Activating the check function
With a Company Administrator account, you can access Company settings, where the Integration tab includes the option to activate or deactivate the sanctions list check.
Information required for the check
Once the function is activated, brokerage work can continue without concern, as all persons and companies linked to active assignments (incl. estate shareholders, company contacts, and beneficial owners) are checked automatically. The check requires that the following information is available in the CRM:
- name of the person / company
- primary nationality
- personal identity code (date of birth) / business ID
- country of residence / company’s country of registration
- street address
- postal code
- city
If any information is missing, a notification appears on the client card.
In addition, the agent is notified of missing information by email.
Activation of the check
A new person’s check is activated when an assignment or purchase offer is marked as ready for signing.
An immediate check is performed for each new person, showing the current status and displaying it on the client card in the CRM.
a) The person is not on a sanctions list
The link behind the inspection date shows the full check history.
b) The person is possibly on a sanctions list
And the link provides access to the instructions.
On the Closing tab, you can see a centralized list of sanction list checks for everyone involved in the purchase offer. Any individuals who appear on a sanctions list, as well as those whose CRM data is incomplete for a reliable check, are automatically moved to the top. All other names are shown in alphabetical order.
Click the arrow icon to view more details about a person’s check.
After the immediate check is completed, the person moves into regular monitoring, which tracks any changes made to the sanctions lists.
Manual check
If the system indicates that a customer may appear on a sanctions list, the agent must report this to the Helsinki enforcement office or otherwise verify the situation. Manual checks can be logged on a dedicated form, available on the customer card in the CRM as well as in the purchase offer’s sanctions check list for the individual in question (see image above).
After a manual check, the person remains in monitoring. If any new sanctions list entries later create a match for this individual, the system will generate a notification.
Continuity of checks
Checks are performed monthly (billing cycle) for individuals connected to an assignment, as long as the assignment remains active.
The customer’s assignment or purchase offer does not need to be signed: the check begins as soon as the assignment or purchase offer is marked as ready for signatures (sending it out for signing is not required).
Automatic sanctions checks and their monitoring continue for the listing until its status is one of the following:
- Sold
- Rented
- Reserved AND the closing date has been completed in Closing statement
- Commission finished
- Commission expired
- Commission terminated
- In progress
- Copied
- {{name}} deleted
- Locked
For example, if an assignment ends due to expiration, monitoring will still continue until the end of the current billing cycle.
Note: If the assignment has ended and monitoring no longer needs to continue, please remember to check and, if needed, update the listing’s status manually on the Summary tab to one of the options listed above.
Cost
When activating sanctions list checks, the system displays the number of currently active signed assignments, along with an estimate of the related costs:
Each assignment includes 30 instant checks and ongoing daily monitoring for those individuals (= 30 persons to be monitored). If a person's details are incomplete (missing nationality or country), an instant check cannot be performed.
When an assignment approaches 30 completed instant checks, the system will notify you and offer the option to purchase an additional package of thirty (30) instant checks. Individuals already monitored under another assignment will not reduce the quota of a new 30‑check package.
Sanctions list checks are invoiced monthly together with other Linear billing. The invoice specifies the assignments that have undergone checks and the responsible agent. Billing is allocated to the month during which the check began, and the billing period covers the following 30 days from that start date.
Note: To avoid unnecessary costs for instant sanctions checks, please remember to review and, if needed, manually update the listing status on the Summary tab to one of the options mentioned above.
Service Terms & Conditions
Using Linear’s (Service Provider) automated sanctions screening service (Service) requires acceptance of these terms and conditions. By activating the Service, the user (Customer) confirms that they have reviewed and accepted the terms.
1. Description of the Service
1.1 The Service allows the Customer to check whether a specific individual or organisation appears on sanctions lists.
1.2 The Service is based on third‑party data sources and does not guarantee accuracy or up‑to‑date information. The information presented in the Service does not constitute a final assessment of sanctions status.
1.3 The Service is intended solely for the Customer’s internal use as part of their own risk management and client processes. The Service does not constitute legal advice or regulatory consultation.
2. Service Provider’s Liability
2.1 The Service Provider is not liable for the accuracy, reliability, errors, timeliness, false positives, or suitability of the information obtained through the Service for the Customer’s purposes.
2.2 The Service Provider is not liable for delays, errors, or technical issues in the Service that result from third parties or force majeure.
2.3 The Service Provider is not liable for any direct or indirect damages caused to the Customer or third parties, including but not limited to loss of profit, business interruption, loss of data, or other financial damage resulting from the use of the Service, inability to use the Service, or any errors, defects, or delays that may occur in the Service.
2.4 The limitations of liability set out in sections 2.2 and 2.3 do not apply to damages caused by intent or gross negligence.
2.5 The Service Provider is not responsible for ensuring that the use of the Service or information obtained through it meets the Customer’s statutory obligations.
3. Customer’s Liability
3.1 The Customer is solely responsible for all decisions and actions taken based on information obtained through the Service.
3.2 The Customer is solely responsible for any measures and further investigations they carry out regarding the clarification or assessment of sanctions status.
3.3 The Customer agrees not to disclose, resell, transfer, or otherwise make available any information produced by the Service to third parties.
3.4 The Customer is solely responsible for ensuring that the use of the Service and the utilisation of the information obtained through it comply with all applicable laws and regulatory requirements.
4. Processing of Personal Data
4.1 The use of the Service involves the processing of personal data, such as a person’s name and date of birth. The Service Provider processes personal data in accordance with applicable data protection legislation and acts as the data processor for such information.
4.2 The Customer is solely responsible for ensuring that they have all necessary rights and consents to provide and process such personal data in the Service. The Customer acts as the data controller for this information.
5. Applicable Law and Dispute Resolution
5.1 These terms and conditions are governed by Finnish law.
5.2 Any disputes relating to these terms shall primarily be resolved through negotiation. If no resolution is reached, disputes arising from the use of the Service shall be finally settled by arbitration in accordance with the Rules of the Arbitration Institute of the Finland Chamber of Commerce, with one (1) arbitrator. The seat of arbitration is Helsinki, Finland.