General information about Linear sanctions screening
Sanctions lists are updated continuously—some daily and some weekly. As a result, a client may be added to a sanctions list even in the middle of an assignment. Our model ensures that the agent is notified without delay if a client is added to a sanctions or asset-freeze list while an assignment is ongoing. Linear does not charge per check; instead, the fee is fixed and listing-based: €2 per active assignment / month.
Enabling the screening feature
With the company Administrator credentials, you can access Company settings, where you can enable/disable sanctions screening on the Integration tab.
Information required for screening
Once the feature is enabled, you can proceed with brokerage work with peace of mind, as all persons and companies linked to active assignments (including heirs/beneficiaries of an estate, company contacts, and beneficial owners) are screened automatically. Screening requires that the following information can be found for the client in the customer register (CRM):
- person’s / company’s name
- primary nationality
- personal identity code (date of birth) / Business ID
- country of residence / country of registration
- street address
- postal code
- city
If any information is missing, a notification will be shown on the customer card.
In addition, the agent will receive an email about missing information.
Starting the screening
Screening for a new person is triggered when an assignment or purchase offer is marked as completed for signatures.
An immediate screening is first performed for each new person. It shows the current status and displays it on the customer card in the CRM.
a) The person is not on a sanctions list
The link behind the screening date shows the screening history.
b) The person may be on a sanctions list
And the link takes you to instructions on what to do.
On the Deal tab, you can see, in one place, the checks for the parties who have made an offer. At the top of the list you’ll see any people who may match an entry on a sanctions list, as well as people whose CRM details are incomplete, making a reliable check impossible. Otherwise, the list is sorted alphabetically.
Click the arrow tip to view more details about a person’s check.
After the immediate check, the person will move to ongoing monitoring, which tracks changes made to sanctions lists.
Manual check
If the system indicates that a customer may be on a sanctions list, the agent must report it to the Helsinki Enforcement Office or verify the actual situation through other means. You can record manual checks using the form provided for this purpose, which can be found on the customer card in the CRM as well as in the sanctions check list for the offer, under that person (see image above).
After a manual check, the person will remain under monitoring, and if at a later time a suspicion targeting this person appears on the sanctions lists, the system will display a notice.
Continuity of checks
Checks are run monthly (per billing period) for people associated with an assignment, provided that the assignment is still active.
The assignment or the offer does not need to be signed: the check starts immediately once the assignment or offer has been marked as ready for signatures (it does not need to be sent for signing).
Automatic sanctions checks and their monitoring will continue for the listing until the listing status is one of the following:
- Sold
- Rented
- Reserved AND the deal date has been completed in Deal settlement
- Listing agreement finished
- Listing agreement expired
- Assignment terminated
- In progress
- Copied
- {{name}} deleted
- Locked
For example, if an assignment ends due to expiring, monitoring will continue until the end of the billing period.
Note: If the assignment has ended and monitoring no longer needs to continue, remember to check and, if needed, manually update the listing status on the Summary tab to one of the options listed above.
Cost
When you activate the sanctions list check, the system will show the number of currently active signed assignments and an estimate of the current costs:
Each assignment includes 30 instant checks and ongoing daily monitoring for those individuals (= 30 persons to be monitored). If a person's details are incomplete (missing nationality or country), an instant check cannot be performed.
When an assignment approaches 30 completed instant checks, the system will notify you and offer the option to purchase an additional package of thirty (30) instant checks. Individuals already monitored under another assignment will not reduce the quota of a new 30‑check package.
Sanctions list checks are invoiced monthly together with other Linear billing. The invoice specifies the assignments that have undergone checks and the responsible agent. Billing is allocated to the month during which the check began, and the billing period covers the following 30 days from that start date.
Note: To avoid unnecessary costs for instant sanctions checks, please remember to review and, if needed, manually update the listing status on the Summary tab to one of the options mentioned above.
Service Terms & Conditions
Using Linear’s (Service Provider) automated sanctions screening service (Service) requires acceptance of these terms and conditions. By activating the Service, the user (Customer) confirms that they have reviewed and accepted the terms.
1. Description of the Service
1.1 The Service allows the Customer to check whether a specific individual or organisation appears on sanctions lists.
1.2 The Service is based on third‑party data sources and does not guarantee accuracy or up‑to‑date information. The information presented in the Service does not constitute a final assessment of sanctions status.
1.3 The Service is intended solely for the Customer’s internal use as part of their own risk management and client processes. The Service does not constitute legal advice or regulatory consultation.
2. Service Provider’s Liability
2.1 The Service Provider is not liable for the accuracy, reliability, errors, timeliness, false positives, or suitability of the information obtained through the Service for the Customer’s purposes.
2.2 The Service Provider is not liable for delays, errors, or technical issues in the Service that result from third parties or force majeure.
2.3 The Service Provider is not liable for any direct or indirect damages caused to the Customer or third parties, including but not limited to loss of profit, business interruption, loss of data, or other financial damage resulting from the use of the Service, inability to use the Service, or any errors, defects, or delays that may occur in the Service.
2.4 The limitations of liability set out in sections 2.2 and 2.3 do not apply to damages caused by intent or gross negligence.
2.5 The Service Provider is not responsible for ensuring that the use of the Service or information obtained through it meets the Customer’s statutory obligations.
3. Customer’s Liability
3.1 The Customer is solely responsible for all decisions and actions taken based on information obtained through the Service.
3.2 The Customer is solely responsible for any measures and further investigations they carry out regarding the clarification or assessment of sanctions status.
3.3 The Customer agrees not to disclose, resell, transfer, or otherwise make available any information produced by the Service to third parties.
3.4 The Customer is solely responsible for ensuring that the use of the Service and the utilisation of the information obtained through it comply with all applicable laws and regulatory requirements.
4. Processing of Personal Data
4.1 The use of the Service involves the processing of personal data, such as a person’s name and date of birth. The Service Provider processes personal data in accordance with applicable data protection legislation and acts as the data processor for such information.
4.2 The Customer is solely responsible for ensuring that they have all necessary rights and consents to provide and process such personal data in the Service. The Customer acts as the data controller for this information.
5. Applicable Law and Dispute Resolution
5.1 These terms and conditions are governed by Finnish law.
5.2 Any disputes relating to these terms shall primarily be resolved through negotiation. If no resolution is reached, disputes arising from the use of the Service shall be finally settled by arbitration in accordance with the Rules of the Arbitration Institute of the Finland Chamber of Commerce, with one (1) arbitrator. The seat of arbitration is Helsinki, Finland.