The commission agreement can be found on the second tab of the property card: Commission & KYC.
The commission form is filled out in the same way regardless of whether the property is a housing company unit, a real estate property, a bidding sale, or a rental listing. However, the forms include the specific details and contract texts required for each property type.
Start by selecting the contract template (Linear or Own contract template) and the signing method (Electronic signature or Manual):
Linear contract template / Own contract template
The Linear contract template includes the necessary legal texts required for completing the commission agreement. The finalized contract is generated once you have filled in all the required details and terms in the system.
Your own contract template may be, for example, a preformatted paper form that is filled in manually and archived in Linear as a signed document. In this case, you only need to fill in a few system-required fields in Linear.
Notes for completing the commission agreement
- The commission agreement can be saved as a draft and continued later.
- The sale type: Traditional / Bidding sale must be selected on the commission agreement. After signing, the sale type can no longer be changed in the description appendix. If a traditional sale needs to be changed to a bidding sale (or vice versa), a new commission agreement must be created for the property.
- You may edit, add, or remove commissioners as long as the commission agreement has not yet been sent for signing.
- If you fill in the Consent giver and want their signature during the commission stage, create a separate document and request the signature through Document Management. Linear requires the consent giver’s signature only for the deed of sale.
- When there are multiple commissioners, you can select one Authorised primary seller who will sign the commission agreement, the description appendix, and accept purchase offers on behalf of the others. If no authorised primary seller is selected, all commissioners must sign these documents.
- If the commissioner is an estate (deceased person’s estate), you can define in the customer register which individuals sign on behalf of the estate. The commission agreement will be sent to those individuals for signing.
- The commission agreement may define a validity period. The maximum validity is four months unless the commissioner is a company. If the commissioner is a company, you may tick The company selling the property sells apartments or offers them for a fee as a business activity as Yes and set a longer validity period.
- When using the Linear contract template, the system automatically generates a KYC form for each commissioner to sign. If one person represents all commissioners, that person signs each form.
- If Invitation includes a selection indicating that the terms of the commission agreement were accepted somewhere other than the brokerage’s premises (= home sale / distance sale), the system automatically includes a Cancellation instruction in the documents to be signed.
- In the Additional information section of the commission agreement, you should record any additional terms that you want to be visible in the commission agreement.
- You may preview the completed commission agreement before sending it for signing. The preview shows the commission agreement, each commissioner’s KYC form, the Cancellation instruction (if home/distance sale is selected), and the Commission to the property manager (if the property is a housing company unit).