The listing agreement can be found on the second tab of the listing card: Buyer agreement & KYC.
Filling in the listing agreement is done in the same way whether it’s a housing company share (apartment), a property, a bidding sale, or a rental listing. The forms, however, take into account the specifics of each listing type and the related contract wording.
First, select the contract template (Linear’s contract template or Own contract template) and the signing method (Electronic signature or Agreement signed by hand):
Linear’s contract template / Own contract template
Linear’s contract template includes the necessary legal text for carrying out the assignment. The contract template to be signed is generated once you have filled in the agreement details and terms in the system.
Your own contract template can be, for example, a standard form that is filled in by hand and archived in Linear as a signed document. In this case, you only need to fill in a few system-required fields in Linear.
Notes when filling in the listing agreement
- You can save the listing agreement as a draft and continue later.
- Sales method: Traditional / Bidding sale must be selected on the listing agreement. After signing, the sales method cannot be changed from the property description appendix. If you want to switch from traditional to bidding sale (or vice versa), you must create a new listing agreement for the listing.
- You can edit, add, and remove principals as long as the listing agreement has not been sent for signing.
- If you fill in a Consenting party and want their signature already at the listing agreement stage, create a separate document for it and request a signature via Document management. Linear only requires the consenting party’s signature on the deed of sale.
- When there are multiple principals on the listing, you can select one Authorized primary seller, who signs the listing agreement and the property description appendix on behalf of the others and accepts the offer. If no authorized primary seller has been selected, all principals will sign these documents.
- If the principal is an estate of a deceased person, you can define in the customer register the persons who will sign on behalf of the estate and to whom the listing agreement will be sent for signing.
- You can define the validity period of the listing agreement on the contract. The validity period can be a maximum of four months unless the principal is a company. If the principal is a company, you can select Yes in The company selling the property sells apartments or offers them for a fee as a business activity and set a longer validity period.
- When using Linear’s contract template, the system automatically generates a Know your customer (KYC) form for each principal to sign. If one person represents all principals, they will also sign each form.
- If, under Invitation, it has been selected that the listing agreement terms were agreed to somewhere other than the brokerage’s premises (= door-to-door sale / distance selling), the system automatically adds a withdrawal form to the set of documents to be signed.
- Additional information is a good place to record any other terms you want to appear on the listing agreement.
- You can preview the completed listing agreement before sending it for signing. In the preview, you will see the listing agreement as well as each principal’s KYC form, Withdrawal instructions (if door-to-door/distance selling is selected), and Listing agreement to the property manager (if the listing is a housing company share).